Here are more than 40 copy-and-paste prompts, grouped by department. Replace anything in [brackets] with your details. Remove private information before you paste. And check every answer before you use it.
Owner and Leadership
1. Weekly priorities
Here’s everything on my plate this week: [list]. Help me pick the three that matter most for growing the business and making it less dependent on me. Explain why in one sentence each.
2. Hard decision
I’m deciding whether to [decision]. Here’s the context: [details]. List the pros, cons, risks, and the questions I need to answer first. Don’t decide for me.
3. Team announcement
Write a short, clear announcement to my team about [change]. Explain what’s changing, why, when, and what it means for them. Honest and reassuring. Under 200 words.
4. Delegation brief
I’m handing off [task] to [role]. Write a one-page brief covering the goal, what “done” looks like, deadlines, decisions they can make on their own, and when to check with me.
5. Monthly owner letter
Turn these notes into a short monthly update for my managers covering wins, problems, numbers to watch, and focus for next month. [paste notes]
6. Owner dependence check
Here’s what I do in a typical week: [list]. Sort into: only I should do it, could be delegated with a process, or AI could draft it for someone else. Suggest the order to hand them off.
Email and Admin
7. Email rewrite
Rewrite this email to be clear, polite, and firm. Under 150 words. Keep my meaning. [paste draft]
8. Reply from a few words
Here’s an email I received: [paste]. I want to say: [your short answer]. Write a polite reply under 100 words.
9. Template bank
Write email templates for these situations at my [type of business]: [list]. Use [brackets] for parts that change.
10. Thread summary
Summarize this email thread: what was decided, what’s still open, and what I need to do. [paste]
11. Polite no
Help me politely decline [request] from [who]. Keep the relationship good. Under 100 words.
12. Brain dump sort
Sort this brain dump into urgent tasks, things to delegate, ideas for later, and things to drop. [paste]
Meetings
13. Agenda
Create a [length]-minute agenda for a meeting about [topic] with [who]. Include times and end with action items.
14. Notes to actions
Turn these meeting notes into decisions, action items with owner and due date, and open questions. [paste]
15. Meeting prep
I’m meeting [who] about [topic]. My goal is [goal]. Give me key points to make and the hardest questions they might ask, with suggested answers.
Marketing
16. Customer profile interview
Interview me one question at a time to build a profile of my ideal customer: who they are, their problem, their worries, why they choose us, and why they say no. Then write a one-page profile.
17. Ad variations
Using this customer profile [paste], write 10 headlines and 5 descriptions for an ad about [service] in [area]. No hype. Remind me to check the platform’s current length limits.
18. Customer email
Write a short monthly email to past customers with one seasonal tip about [topic], one service reminder, and a call to action to [action]. Under 200 words.
19. Year of content ideas
Give me 12 monthly email or social post topics for a [type of business] in [region], tied to seasons and common customer problems.
20. Website page
Write a clear, plain-English page for our website about [service]. Cover who it’s for, the problem it solves, what to expect, and how to get started. Under 400 words. Mark any claims I need to confirm.
21. Review reply, positive
Write a warm reply under 50 words to this 5-star review. Mention the specific thing they liked. [paste review]
22. Review reply, negative
Write a calm, professional reply under 80 words to this negative review. Acknowledge their experience, don’t argue, don’t admit legal fault, and invite them to contact [name] at [contact]. [paste review]
Sales
23. Quote follow-up sequence
Write a 3-message follow-up sequence for an unanswered quote on [service]: day 2, day 7, day 14. Under 80 words each. Helpful, not pushy.
24. Proposal template
Create a proposal template for a [type of business] with sections for situation, recommendation, what’s included and not included, timeline, price, and next steps. Use [brackets].
25. Proposal from notes
Using this template [paste], write a proposal for [job] based on these notes: [paste]. Price is [price]. Don’t add any promises I didn’t include.
26. Objection practice
Play a skeptical customer who thinks [price] for [service] is too high. Push back realistically. After five exchanges, give me feedback.
27. Referral ask
Write a short, natural way to ask a happy customer for a referral, for use in person, by text, and by email.
Finance
28. P&L explained
I’m not an accountant. Explain this P&L in plain English and tell me three things a buyer would likely notice. Don’t do any new math. Only use the numbers shown. [paste, company name removed]
29. Variance draft
For each line that changed more than [10%] between these two periods, write one plain sentence about what changed. Leave a blank for me to add the reason. Don’t guess reasons. [paste]
30. Term explainer
Explain [term] in one simple sentence, then give me an example from a [type of business].
31. Cash flow questions
I’m profitable but tight on cash. Here’s how billing and payments work in my business: [describe]. Explain possible reasons and give me 10 questions for my bookkeeper or CPA.
32. Spreadsheet builder
Help me set up a simple spreadsheet for [purpose, for example a 13-week cash forecast]. Tell me the columns, rows, and formulas. I’ll enter and check the numbers myself.
33. CPA meeting prep
I’m meeting my CPA about [topic]. Help me prepare a short list of clear questions and what documents I should bring.
Operations
34. Talk-it-out SOP
Turn this rough description of how we [process] into an SOP with purpose, when it happens, who’s responsible, tools needed, numbered steps, quality checks, common mistakes, and what to do if something goes wrong. Ask about gaps first. [paste]
35. SOP to checklist
Turn this SOP into a one-page checklist with no more than 15 short items. [paste]
36. SOP update
Here’s our SOP [paste] and what changed [describe]. Update it and list exactly what you changed.
37. Process gap finder
Here’s a list of the processes in my business: [list]. Organize them by department, suggest any that are missing, and rank which would matter most to a buyer.
38. Vendor comparison
Help me compare these vendors for [need]: [paste quotes or details, private info removed]. Make a simple table of price, terms, and risks, and list questions to ask each one.
Hiring and Team
39. Job ad
Write an honest, specific job ad for a [role] at a [type of business]. Day-to-day work: [describe]. Pay: [range]. Schedule: [schedule]. What’s hard: [list]. What’s good: [list]. Under 300 words.
40. Job ad check
Review this job ad for wording that might discourage qualified candidates or create legal risk around age, gender, disability, or other protected characteristics. Suggest neutral alternatives. [paste]
41. Interview questions
Create 10 situation-based interview questions for a [role], with what strong and weak answers might sound like.
42. Training plan
Using these SOPs [paste], create a two-week, day-by-day training plan for a new [role], with a short quiz at the end of each week.
43. Role interview
Interview me one question at a time about my job as [role]. After 15 questions, write a summary of my role and draft SOPs for my three most important tasks.
44. AI use policy
Write a one-page AI use policy for a [number]-person [type of business]: approved tools, what never to enter, that a person checks all AI output, and who to ask. Plain English.
45. Tough conversation
I need to talk with an employee about [issue]. Help me plan what to say, how to stay calm and fair, and what outcome I’m aiming for. Remind me what to check with HR or my attorney first.
Customer Service
46. FAQ builder
Here are our most common customer questions: [list]. Write a clear, friendly answer to each. Use [brackets] for anything I need to confirm.
47. Front-desk scripts
Write short phone and email scripts for: [list of situations]. Calm, friendly, and right for a [type of business].
48. Angry customer plan
A customer is upset about [situation]. Here are the facts from our side: [facts]. Help me plan the call: what to say first, what to avoid, and what I can offer within [limit].
49. Service recovery note
Write a short note to a customer after we fixed a problem with [issue]. Thank them for their patience and explain what we changed so it doesn’t happen again. Under 100 words.
Value Building
50. Buyer’s-eye review
Act as a careful buyer looking at a [type of business] with about [revenue] in revenue. Based on this description [paste, private info removed], list the risks you’d worry about most and the questions you’d ask the owner. Don’t estimate a price.
51. Value plan
Here are the biggest risks a buyer might see in my business: [list]. For each, suggest practical steps to reduce it over the next 12 months, ordered by impact and effort.